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Last update 4/07/2022 |
| 2 |
ID |
Recommendation |
Responsible |
Status |
Estimated Date for closing |
Notes |
|
| 3 |
LR1 |
Project team should perform their own schedule analysis using
the 10 Best Practices for a high-quality and reliable schedule
discussed in the GAO Schedule Assessment Guide (GAO-16-89G) for
guidance and deliver their self-assessment to NSF at their next
project review |
Vivian O'Dell / Jim Lowe |
closed |
03/01/22 |
Schedule cleanup performed to implement GAO best practice. |
Schedule cleanup performed to implement GAO best practice. |
| 4 |
LR2 |
Produce graphic that shows all planning tools being used and how
they feed and/or link with each other. Additionally, identify
who is the single point of contact and/or manager for each planning
tool and its roll-up destination. |
Vivian O'Dell / Jim Lowe |
closed |
04/07/22 |
Produced document that has all of this information |
Produced document that has all of this information |
| 5 |
LR3 |
Consider mechanization of cable pulling operations up the ICL towers to reduce
labor and potential for injury. |
John Kelley/Delia Tosi |
open |
|
John and Delia will work with ASC for this. Needs to be resolved
in time for year before deep drilling. (in principle year 2 in
a 3 FS project |
John and delia will work with ASC for this. Needs to be resolved
in time for year before deep drilling. (in principle year 2 in
a 3 FS project |
| 6 |
LR4 |
Research potential advantages of heating the cables in the area
where they enter the ICL towers to make snaking them from the
snow trench into ICL easier. |
John Kelley |
open |
|
See above. Need a comprehensive plan for cable pulling with ASC. |
See above. Need a comprehensive plan for cable pulling with ASC. |
| 7 |
LR5 |
Give serious consideration to splitting shipments of the two Conex vans of D-eggs into two carriers
to reduce potential impacts of an accident with one. |
Aya Ishihara, Ian McEwen |
open |
|
Will look into shipping separately |
Will look into shipping separately |
| 8 |
LR6 |
Extend tolerance or recommended alternate location for GPR scan
of proposed nine firn holes and cable trenches to CRREL and define
the level of fidelity needed. |
Delia Tosi |
open |
11/01/22 |
Will provide plan to CRREL and survey crew by August 2022 That
includes extended tolerance of hole placement and recommendations
for alternate sites. |
Will provide plan to CRREL and survey crew by August 2022 That
includes extended tolerance of hole placement and recommendations
for alternate sites. |
| 9 |
LR7 |
Planning should identity the schedule float that exists between
the earliest and latest dates when deliverables must be ready
to enter the USAP logistics system. Add a float column with conditional formatting (red, yellow, green;
based on number of days) in the cargo spreadsheet. |
Vivian O'Dell /Ian McEwen/Delia Tosi |
closed |
04/01/22 |
Will be done in the IMS as well during IMS cleanup. |
Float calculations are now included in the Cargo Master as Shipment
Float & South Pole Float. Total time between Shipment and need
by date at South Pole is calculated additionally. |
| 10 |
LR8 |
Include recording accelerometer in sample packaging for first available South Pole Traverse to get
a sense of the potential for shock and vibration damage during
shipment using the traverse. |
Terry Benson |
In progress |
10/01/22 |
Developing plans to include on a package for shipment in FY23 |
Develed plans to include data loggers on 2 traverses (SPOT1 &
SPOT2). Package shipments are in the FY23 cargo plan. Research
into commercially available accelerometer loggers is underway. |
| 11 |
LR9 |
Activities planned for the same construction season should be
prioritized before the start of the season to ensure resources
are applied to the most critical activities should delays begin
to be experienced. |
Dar Gibson, Ian McEwen |
Closed |
01/20/22 |
Field seasons activities have been prioritized and planned in
detail for all three field seasons. They will be reviewed and
further optimized prior to each field season. |
Field seasons activities have been prioritized and planned in
detail for all three field seasons. They will be reviewed and
further optimized prior to each field season. |
| 12 |
LR10 |
Drilling activities in the schedule should be broken down into
smaller duration activities to allow for better visibility of
the entire drilling process and to allow planned efficiency when
staff are expected to move from one hole to the next. |
Dar Gibson, Terry Benson |
Closed |
01/20/22 |
Drilling activites have been broken down. Relocation from hole
to hole has also been inserted in the schedule |
Drilling activites have been broken down into greater level of
granularity. Relocation from hole to hole has also been inserted
in the schedule |
| 13 |
LR11 |
Drilling activities should include some buffer time to allow for
inefficiencies experienced at shift changes and mid-day breaks.
|
Dar Gibson, Terry Benson |
Closed |
01/20/22 |
Buffer time has been built into the schedule by adding time between
end of predecessor activity to start of successor activity |
Buffer time has been built into the schedule by adding time between
end of predecessor activity to start of successor activity |
| 14 |
LR12 |
The Excel spreadsheet that was provided as an output from Smartsheet
showed that generic resources are applied for tasks occurring
in the same time period. EN and TE are the two most common resource
types. With multiple activities occurring during the same time
frame that use EN and TE resources it is not possible to determine
if the planned staffing is over or under allocated. This can
be solved by creating unique resource names (SHFT1_ENG, SHFT1_DRL,
SHFT1_HOS, SHFT2_ENG, SHFT2_DRL, etc.). This may provide for
a better analysis of the resource loading and population planning.
|
Ian McEwen, Jim Lowe, Terry Benson, Dar Gibson |
closed |
04/01/22 |
Will be done during schedule cleanup. |
Resource tags have been expanded to allow for better visibility
and analysis. Electrical Engineer (EN-EE), Mechancial Engineer
(EN-ME), and Safety Engineer (EN-S) are now sorted in Smartsheet
hours reports. |
| 15 |
LR13 |
The risk register should include both technical risks and programmatic
risks. An analysis of the risk register should include looking
for pairs of risks that are correlated (i.e., if Risk A happens,
then the probability of Risk B increases). |
Vivian O'Dell/Farshid Feyzi/Mike Duvernois/Mike Zernick |
closed |
03/07/21 |
Risk Register includes both technical and programmatic risks.
Risk workshop conducted with all L2s in January. Looking into
correlated risks. |
Risk Register includes both technical and programmatic risks.
Risk workshop conducted with all L2s in January. Correlated risks
have been identified and analyzed |
| 16 |
NSFLR1 |
Improve documentation overall; and including documentation pertaining
to (1) on-site personnel needs and (2) spares especially in the
context of risk assessment |
Vivian O'Dell/Farshid Feyzi/Ian McEwen/Delia Tosi |
In progress |
|
|
Document updated are in progress. Safety and quality plans and
risk mitigation plans are being revised. New documents for project
management have been developed. |
| 17 |
NSFLR2 |
Consider risk mitigating scenarios within forthcoming logistical
support guidance. Shallow drilling with the FS2 team, reducing
the number of strings, or reducing the number of DOMs per string
have been mentioned. |
Mike DuVernois, Farshid Feyzi, Ian McEwen |
closed |
02/25/22 |
Have studied the effects of reducing the number of strings in
a scoping document. Have also worked with AIL on the logistics
needs and availability. |
Have studied the effects of reducing the number of strings in
a scoping document. Have also worked with AIL on the logistics
needs and availability. |
| 18 |
NSFLR3 |
Develop the software toolset to meet the requirements of an integrated
master schedule including linkages and dependencies |
Jim Lowe |
closed |
03/10/22 |
Have made a new bottom up estimate of cost and schedule, including
dependencies and linkages. |
Have made a new bottom up estimate of cost and schedule, including
dependencies and linkages. |
| 19 |
NSFLR4 |
Provide better visualization such as float associated with tasks
and cargo |
Jim Lowe, Ian McEwen, Delia Tosi |
In progress |
03/10/22 |
Working on a good way to show this. |
Float calculations are now included in the Cargo Master as Shipment
Float & South Pole Float. Total time between Shipment and need
by date at South Pole is calculated additionally. |
| 20 |
NSFLR5 |
Further develop the on-ice safety plan considering a safety lead
at each drilling location |
Mike Zernick |
closed |
03/02/22 |
The plan has been developed, and will be presented during the
reviews by MAZ. |
The plan has been developed, and will be presented during the
reviews by MAZ. |
| 21 |
NSFLR6 |
Refine quality control / assurance processes for packing/shipping |
Ian McEwen, Delia Tosi, Mike Zernick |
closed |
04/01/22 |
The IceCube Upgrade Logistics-Cargo Estimation and Planning procedure
has been reivised to include Quality parameters for shipments.
Further, a Pre-Shipping Quality Checklist has been developed. |
Quality assurance process for packing and shipping are being updated
and incorporated in the logistics plans. |